Acquisition

BOOK ACQUISITION SECTION

Book acquisition section is the initial and important section in library, where books purchasing and cataloguing everything take place. In Acquisition section Ms. Asha Desai, ,Ms.Vaidegi dhamodharan, Mr.Wasim Rahaman Library trainee Angana Biswas, and poonam chandel, They gave us overview and show us the process of Acquire books.

In VSL Books are purchased on 3 basis:

  1. On the basis of Suggestion
  2. On Approval
  3. Gratis

On the basis of Suggestion

Book/s are recommended by Faculty, students, staff, librarians through Koha software and mail.

Step 2: Check the price, If the price is higher than 300$ then approval of library committee is required.

Step 3: Duplication check, In this step duplication of book will check through Koha software, ebrary, EBSCO ebook. Search by title and ISBN. If Kindle edition is available then library will not purchase that book.

Step 4: Search book online, vendor, publisher everything is firstly search online. (Min. 20% discount is required)

Step 5: Place the order, For that create vendor (In case of new vendor/ otherwise select) create basket, in each basket maximum 30 items are stored. Print order and mail to the vendor. Excel sheet is also maintained.

Step 6: Receive the book, Check manually with order letter and after verification record the book in Koha.

Step 7: Cataloguing and classification take place, It’s done in Koha software. After this accession number will generate which is unique.

Step 8: Manual work, After above mentioned steps are completed manual work of books is required, where stack assistant will put the stamp and write the number, stick the book pocket. Due date slip, etc.

Step 9: New arrivals/ Display, Library is preparing new arrival of books list and posted on library website. And weekly display is done.

Step 10: Filing bill, File all the bills for future purpose and submit file to the account department. (for auditing)

    On Approval

On the basis of approval, in this process vendor carry list of the books to faculties and they select some of the books and recommended to the library for purchase. In this case vendor give the book/s to the acquisition section and the section will check the criteria and ask to committee, if committee approved the book then order will accept. (check the subject of book is included in library collection) Remaining process is same as Suggested books.

    Gratis

The gratis books are accepted at acquisition section then classification and cataloguing are done. Before call number gratis is mentioned.

Note: In case of faculty publication book than library order 3 copies of that book.

  1. For reference purpose
  2. For display purpose
  3. For general stack

Process of purchasing E-Book

Procuring e-book on the basis of suggestion and approval from committee and then according to that package of e-books is purchase. The library consortia will negotiate with vendor/publishers directly on behalf of library and decide the price. After purchasing, accession number is given to e-books which is start from “ER”.

Note: All books payment followed by as per the GOC rates.

Periodical section

Periodicals considered Magazine, Newspaper, Research journals, etc. In this section periodicals are purchased online as well as offline. The library subscribing many academic and research literature contents i.e. ABI/Inform/ProQuest, IGI Global, Business Source Complete, EBSCOhost Web, Emerald Insight, Expert Insights Article, SAGE Journals, Science Direct (Elsevier), Springer Link, Taylor and Francis and Wiley Online Library, etc. To support the institute teaching and learning activities and fulfil the students learning endeavours. VSL subscribing more than 29,222 electronic journals and more than 147 print journals.

Procedure

In case of New title subscription

Step 1: Receiving the recommendations from Faculty, Librarian. Step 2: Check with the exiting titles.

Step 3: If the title is not available then get the subscription details from publisher/vendor.

Step 4: Approved from the Library committee.

Step 5: In case of online title library required to setup the trial access for one or three months.

Step 6: Collect the usage on trial period.

Step 7: Get approved from the library committee. Step 8: Placing the order.

Step 9: Receiving the invoice.

Step 10: Cross checking quoted price and conversion charges. (Check RBI Exchange Rate in case of periodicals)

Step 11: Signing the License Agreement between Librarian and Publisher. Step 12: Process the invoice for payment.

Step 13: Filing the invoice for future purpose (Auditing).

Step 14: Updating the IP Address with subscribed Publishers.

Step 15: If Online Journal, Then Add in A-Z Journal List and KOHA (Individual titles only in KOHA) with Link.

In case of Print Journals:

Step 1: Define the annual subscription.

Step 2: Subscription Period, Frequency, Type, Vol. No. Step 3: Receiving the physical Issues in Koha.

Step 4: If estimated Issue not received, we need to contact supplier. Step 5: To scan cover page for new arrival.

Step 6: Stamping and barcode. Step 7: Displaying in reading hall.

Step 8: At end of the week prepare weekly new arrivals.

Step     9:    To     prepare    monthly    Late/Delayed    Issues     list     and    ask vender/publisher to supply the same.

Step 10: At end of the year prepare bound volume list. Step 11: Place the binding order.

Step 12: Receiving the bound volumes from binder. Step 13: Bound volume is added in Koha.

Step 14: Barcoding and shelving.

In case of Renewal process:

The library developing the collection on demand, if any package/title continue for next year library need to get approval from library committee. Every year in month of October approval process has been started with as below listed steps;

Step 1: To prepare area-wise title list with estimated price.

Step 2: For renewal/new adding/discontinuing of title it is required to take approval from area.

Step 3: If area recommended new title, then prepare list of recommended titles with price.

Step 4: Get an approved from library committee.

Step 6: Receive the invoice. If the invoice price is higher than 10% of the approved or estimated price then library need to get reapproval from area.

Step 7: Signing the license agreement.

Step 8: File all the documents, Invoice for future purpose.

Note: All periodicals payment followed by as per the RBI exchange rates.

My Learning Exposure

In Acquisition section Ms. Asha Desai,Ms.Vaidegi dhamodharan, Mr.Wasim Rahaman Library trainee Angana Biswas, and poonam chandel, They gave us overview and show us the process of Acquire books. I gave classification of few books, I checked duplication of books. I understood Koha entries of acquiring books and eBooks, etc.I also learnt process of renewal. I gave ISSN to print journal as well as electronic journals of Springer publication.